Top features of a message hosting solution


Before selecting the mail365 hosting solution from where to stimulate our email bins , we should carefully evaluate our needs and, based on these, identify the provider that seems to satisfy them in the way that is best. But what are these needs? You won’t believe it, but many customers I have actually met, in very nearly 20 years of career, are not able to answer this question …

We see underneath the main aspects that a company should think about before selecting the web hosting provider to entrust their mailboxes that are precious

Range containers that may be activated

The initial, apparent, requirement would be to determine something enabling you to definitely stimulate all the boxes that are necessary the company structure. Some offers (especially the entry level packages sold together with the domain registration) provide for limits on the number of boxes that can be activated, therefore it is good to make sure, before buying, we need that we have the possibility to activate all the emails.


Mailbox ability

Another essential factor is to properly evaluate the capacity necessary for the proper functioning of our company mailboxes. Activities that make extensive use of cheap email hosting to send and receive attachments (such as, for example, lawyers, accountants, architectural firms, etc.) could, in fact, soon find themselves with clogged mail if they do not carefully evaluate the minimum amount of space needed for each mailbox. In the opinion of the writer that is 1Gb represents the minimum capacity for an expert mailbox while, for all with unique requirements, it is best to decide for super-large 5Gb or higher mailboxes.

Limits on outbound communications

a limitation usually imposed by hosting providers concerns the maximum number of e-mail messages that can be sent during a given period of time. Limits of this kind are imposed in order to however discourage spammers, sometimes, they could cause some mishap also to those who legitimately utilize email. Before purchasing an email web hosting service, therefore, it’s good to make sure concerning the existence or lack of these restrictions and, if that’s the case, to gauge their compatibility with your work requires.

Limitations on attachment sizes

Another limit that needs to be considered issues the maximum weight of best email hosting that can be sent and / or received by e-mail. Also in this case it is good to pay attention to this value since, if too low, it could create quite a few setbacks for those who work in certain sectors and make extensive use of e-mail to send extremely hefty files and papers.

Producing aliases and responders that are automatic

An attribute that is particularly needed in the business environment may be the capability to manage, effortlessly and independently, alias boxes and automatic responses. These are two features it is good to make sure that the chosen email hosting service supports them adequately that I would dare to define indispensable in the workplace, therefore.

Collaboration tools

Another aspect you need to take under consideration through the pre-purchase phase concerns the presence, or not, of any collaboration tools integrated in the email hosting service. In fact, some ongoing companies might find it helpful and interesting to exploit tools such as for instance provided calendars, provided target books, instant messaging systems, etc. therefore it is good to be sure of their supply or otherwise not in the package you would like to purchase.

Those detailed are the primary aspects that each cheap ssl certificate uk company or pro should take into due consideration before choosing an service that is email-hosting however the important aspects for the purposes of the choice do not end here. We see, below, other aspects that are interesting consider:

Migration tools

If you already have custom boxes and you are considering a migration it is very important to make sure that the new provider has adequate tools through which to automate the migration of the contents of the boxes from the old to the new supplier.

Security and Backup

One aspect of considerable importance concerns the safety of mailboxes. If from this point of view we can take for granted the presence of Antivirus and Antispam systems, less trivial is the presence of an automatic backup system of mailboxes, a guarantee which I suggest not to give up.

DKIM verification

An feature that is interesting in order to optimize the delivery rates of the mails sent, consists in the possibility of generating a DKIM signature to be published within the DNS of our domain. In the opinion of the writer, although not essential, it is a rather important element to take into consideration during the pre-purchase phase.

GDPR Compliance

Finally, it is good practice to make sure that the service you’re going to purchase is GDPR ready , or perhaps is compliant because of the dictates associated with the new European privacy legislation about the protection and processing of individual data.

Hosting that is shared and deliverability: a sensitive issue

We stated that the phrase email web hosting relates to a e-mail that is professional managed within a provided infrastructure: since it is “hosting”, in fact, our mailboxes are going to be handled along with thousands (or tens thousands) of other mailboxes with that your same system is shared.

This type of logic, of course, requires a series that is considerable of (no system administration burden, reduced costs) but, on the other hand, ends up enduring some limits including, most importantly, the possibility of having troubles with message deliverability because of any IP blocking brought on by wrong behavior (spam, phishing, etc.) by other users associated with system.

For example, if our mailboxes are hosted inside a mail host also employed by a spammer, there will be the risk our email messages may also end up being filtered by some anti-spam system, given that they come from a “personal email hosting” supply!

In order to avoid this from taking place, many hosting providers enforce restrictions on the quantity of per hour or day-to-day mailings, however – albeit quite rare – there are no guarantees that circumstances of this sort cannot happen. It is good to specify, in this regard, that problems of the kind:

they are able to only cause problems for outbound mail and never for incoming mail;

they can be fixed promptly through the constant track of mail flows by the web hosting provider also, above all, through a prompt intervention by the latter which, aware of the problem, activates itself to defuse the effects.

Fearing that this might happen (or if it has already happened), however, it is possible to definitively resolve the situation by asking the provider to activate a dedicated SMTP , that is, an SMTP service with dedicated IP. It is good to point out that not all hosting providers offer this possibility for normal email hosting packages, however, if this is not possible, we can resort to an external SMTP service rather effortlessly, thus bypassing the problems of our mail provider.